Komards Klass - Time Management for NFT Success

Komard's Klass

Time Management for NFT Success

Lesson Plan for Fellow Project Owners

Prepared by Komard of Komards NFTS

OVERVIEW & PURPOSE

The purpose of this lesson is to share my experience and time management skills with fellow project owners in the NFT Space. This will help you manage your time more efficiently to be more productive overall, and lead you to becoming a successful business.

WHAT IS TIME MANAGEMENT

Time management is utilizing the hours you have in a day to be the most productive you can be. It is the process of planning and controlling what time you spend on various activities. By having good time management skills and managing your time properly you will find that you can get more accomplished faster and more efficiently, thus lowering stresses, and most importantly leads to career success.

Time management involves both managing your own time and the time of others on your team and community. Saving time saves the organization money and increases revenue. Having good time management skills involves being able to analyze your workload, assigning priorities, and maintaining focus on productive endeavors, tasks, and obligations.

You ever ask yourself how is Charlie Brown able to get so much done? Or how John Doe has the time to get everything done the way they do, while you find yourself running around like a mad person to accomplish what you need to.

In the NFT Space it's not likely that those individuals have less to do but that could be the case for some. But what is more likely is that they have acquired the skills needed to manage their time effectively.

THE IMPORTANCE OF TIME MANAGEMENT PRACTICES

The biggest reason its is so important to develop effective time management skills is because few if any of us actually have enough time in our days to get everything we believe we need accomplished. People who have these time management skills down have the ability to accomplish most any task they have in an efficient and productive manner. What skills are they using specifically?

For myself the biggest and best tool I have is the use of scheduling and the use of Google Calendar (FREE TOOL). But we will get more into that in a few minutes.

So how do we begin implementing strategies and practices to make us more efficient and productive? Where do I start?

SCHEDULING

For me scheduling is hands down one of the best places to start. Scheduling is important because some tasks have to be done at or by a specific time. Scheduling can affect your day, your week, your month, in addition to that of other people’s workflow and time. Most of us have specific times of the day when they are more or less productive as a result of energy levels, demands of the day, and even unplanned disruptions or distractions. Schedules can be a good way to avoid procrastination, as well.

We (Komards NFTS) utilize software to help us manage these schedules. There are a number of different scheduling softwares available including CRM (Customer Relationship Management) and calendars. Here are some examples:

• Scheduling Software (Ex. Our Google Calendar can be seen at https://bit.ly/Komards-NFTS)
• Be Intentional (deliberate or purposive) - with what you put on your calendar.
• Punctuality (Being on Time) - Being late can be considered to be a lack of caring about the task at hand. You never want to give people a reason to think you dont care.
• Breaking broader goals into milestones - You have the ability to use the calendars or CRM’s to set goals and break them down into more manageable tasks and milestones to aid you on your path to completing the goals you have established.

By utilizing a scheduling tool such as those listed above you have the ability to add some focus to some other areas such as Task Management, workload management, and more.

BENEFITS OF LEARNING TIME MANAGEMENT SKILLS

The ability to utilize time management skills and manage your time to be efficient and effectively is important. Good time management leads to improved efficiency and productivity, less stress, and more success in life. Here are some benefits of managing time effectively:

Stress relief

Making and following a schedule and a task list greatly reduces anxiety. As you check off items on your “to-do” list, you can see that you are making tangible progress which leads to a feeling of accomplishment and ultimately drives you to do more. Thus aiding you to avoid feeling stressed out or worried about whether you’re getting things done.

More time

Good time management skills also gives you extra time to spend in other places or on other tasks of your daily life. People who are capable of managing time effectively enjoy having more time to spend on hobbies or other personal pursuits.

More opportunities

Managing time well leads to more opportunities and less time wasted on trivial activities. Good time management skills are key qualities that employers and consumers look for. The ability to prioritize and schedule work is extremely desirable for any organization.

Ability to realize goals

Those individuals with the ability to practice good time management skills are able to better achieve goals and objectives, and generally speaking tend to do so in a shorter length of time.

SETTING APPROPRIATE GOALS

Goal definitions;

SHORT TERM Goals - It's a goal that can be achieved today, this week, this month. Or even this year.

LONG TERM Goals - Long term goals require more attention to the details and planning. They typically take more than a year if not several to complete.

Most of the fortune 500 business leaders, and upper management practice goal setting regularly and have learned how to set appropriate goals. But what does this mean?

This means to set realistic and achievable goals, both for the short term and long term.

When setting goals you want to make sure they are achievable and measurable. There is a common method for setting goals known as the “SMART” method of goal setting.Smart is an acronym for making sure your goals are Specific, Measurable, Attainable, Relevant, and Timely.

This will lead you to prioritizing tasks based on the importance and urgency of the goals you have set. As an example you can sort tasks like this;

Important & Urgent - Get these tasks done right away

Important but not Urgent - prioritize these tasks in a way that will benefit the goal in the most efficient and effective manner.

Urgent but not Important - when possible you should try to delegate these tasks to fellow team members of you NFT project or even trusted members of the community or family.

Not urgent or important - These are tasks that can be completed as time allows.

Because you have now learned what it takes to set appropriate goals you will now be better capable of managing your workload.

MANAGING THE WORKLOAD

Pacing your work, even though it may seem an odd thing to call a skill, is an important time management concept. Although working long hours or skipping breaks can sometimes improve productivity in the short term, your exhaustion later will ensure that your overall productivity actually drops. Except for rare emergencies, it is important to resist the temptation to overwork. Include necessary breaks, and a sensible quitting time, as well as not being afraid to delegate when and where needed in your schedule.

Knowing and enforcing an optimum workload for yourself ensures consistency in your performance and avoids burnout. Collectors and community members want to be able to count on you for the long-term.

• Process Management
• Assertiveness
• Eliminating Waste (Both Materials and Time)
• Taking Breaks (This allows for a refresh and recharge)
• Delegation (Allow others on your team to help)

SETTING TIME LIMITS

By setting time limits you inadvertently set goals and doing so will create a sense of urgency inspiring you to complete these tasks as quickly and efficiently as you can. With the creation of these time restraints you also will gain the ability to determine if there will be any potential issues and or problems before it becomes a problem. Thus allowing you to make adjustments as needed to handle the potential issues should they arise.

As an example, say you need to write 5 item descriptions for some new NFTS you're planning to list before a meeting or an appointment of some sort. But you realize that you are only going to have time to get 3 of them done before your appointment. If you know this far enough in advance it can allow you to plan for it and adjust your schedule as needed, perhaps to do this after your appointment.

TAKE BOTH MENTAL AND PHYSICAL BREAKS

When doing a lot of tasks back to back it can get daunting and honestly make you feel a little overwhelmed. When this happens we as people tend to find it more difficult to focus as well as complete the things we need to. Don't be afraid to go for a quick 10 minute walk or to go play a quick game on your phone or on the Crypto Mibs website. If you're into meditation that could be a good thing for mental balance as well.

GET ORGANIZED

Use your calendar or CRM to set reminders, add notes, goals, and even deadlines. When using your calendar be sure to put some thought into which days will work best for which task you are about to add.

REMOVE THE NON-ESSENTIAL

Do not overload yourself with a calendar that is literally full from sunup to sunset. When you look at the calendar each day having a maxed out calendar can again lead you to feeling overwhelmed which can reduce your productivity and your mood as a whole.

PLAN AHEAD

Whenever possible, plan as far ahead as you can. The reason for this is really two-fold. The first of which is to allow you to properly plan and develop your plan of attack for anything you have coming up.

CREATE POSITIVE REINFORCING HABITS

Habits by definition are tasks and practices that have become natural and organic. The best way to create these positive habits is to do them religiously until you find that doing these kinds of positive activities is natural. In most cases if you can consistently do something for a period of 21 days it tends to become a habit where you will find yourself naturally doing these things.

INDICATORS OF POOR TIME MANAGEMENT

Poor workflow

The inability to plan ahead and stick to goals means poor efficiency. For example, if there are several important tasks to complete, an effective plan would be to complete related tasks together or sequentially. However, if you don’t plan ahead, you could end up having to jump back and forth, or backtrack, in doing your work. That translates to reduced efficiency and lower productivity.

Wasted time

Poor time management results in wasted time. For example, by talking to friends on social media while doing an assignment, you are distracting yourself and wasting time.

Loss of control

By not knowing what the next task is, you suffer from loss of control of your life. That can contribute to higher stress levels and anxiety.

Poor quality of work

Poor time management typically makes the quality of your work suffer. As NFT collectors we can tell when a piece of art feels rushed or last minute. For example, having to rush to complete tasks at the last minute usually compromises quality.

Poor reputation

If NFT collectors or your community cannot rely on you to complete tasks in a timely manner, their expectations and perceptions of you are adversely affected. If a collector cannot rely on you to get something done on time, they will likely take their business elsewhere.

ADDITIONAL NOTEWORTHY SKILLS

After considering the benefits of time management, let’s look at some ways to manage time effectively:

• Adapting plans to changing circumstances. Be ready for anything and be willing to adjust.
• Attacking more complex tasks when you have the highest energy and sharpest concentrations.
• Automate Tasks: With the ever changing and growing technologies, there are many options for task automation, especially when it comes to email and social media management.
• Batching: There are many things you can batch together to become more productive. Types of tasks, meeting locations, telephone calls etc. Batching can be a good antidote to multitasking and a great way to improve your productivity.
• Creating daily, weekly and monthly “to do” lists.
• Creating schedules: Our brains love routines and patterns. We see patterns even where there are none. But the good news is that when you get used to a routine, it takes almost no effort to follow it. Consequently, routines are a very important part of the time management. Your time management system should consist of a set of routines. For example, every morning you can write down the three most important tasks for the day. It’s a simple routine that can skyrocket your productivity. An interesting fact: it usually takes 1 to 2 months to get used to a new routine.
• Delegating more routine tasks to lower level staff: Sometimes when you get stuck, overwhelmed or there’s no way to outsource, your only option might be to ask for help. Some people find asking for help humiliating,and see it as a sign of not being good enough. But there’s nothing really wrong with asking for help. Actually, it’s more of a sign of strength than weakness.
• Eliminating time wasters. Avoid distractions, time wasters, etc.
• Prioritizing a list of projects and focusing on higher value tasks with more immediate deadlines. Create a table of sorts and divide it into 5 categories including; Do First, Do Next, Do Later, Don't Do, Maybe Do. This table will help you with prioritizing these things.
• Reviewing performance and eliminating deviations from priorities. This is probably one of the most tedious of tasks but in my opinion a key to any business or project's success.There are a number of tools that make it possible to see what people are receiving and engaging with and what they are not.
• Setting realistic standards for quality and avoiding perfectionism. If you are like me this is a tough one for sure. But remember some of us are considered leaders among our peers so we need to lead by example.
• Taking short breaks to restore energy. This is probably one of the most important aspects to Time Management. Take a walk, listen to music etc.
• Touching each piece of paper or reading each email just once, whenever feasible.
• Learn when to say NO! You're no superhero, so do not try to act like one and take on everything.

Being able to hone these skills will lead to the following benefits and more:

• Proactive
• Batching
• Creating daily, weekly, and monthly to do lists
• Multitasking
• Thoroughness
• Organization
• Email Management

Enabling you to be overall more efficient and effective. And this is how you can achieve some of the successes even people like Tim Cook or Mark Zuckerberg.

OTHER TIME MANAGEMENT SKILLS

Here are some additional time management skills to work on putting into practice for your business, project and lives. Utilization of as many of these skills as you can will make you more proficient in your day to day operations and the general overall successes of the day and your life.

• Auditing
• Self-care
• Openness
• Productivity Software
• Communication
• Adaptability
• High Stress Tolerance
• Dependability
• Attention to Detail
• Deductive Reasoning
• Inductive Reasoning
• Critical Thinking
• Evaluating
• Ongoing Improvement
• Risk Management
• Troubleshooting
• Quality Assurance
• Project Management
• Conflict Management
• Discernment
• Compliance
• Articulating
• Brainstorming
• Efficiency
• Diligence
• Problem Sensitivity